In this day and age, more and more business processes are becoming digital. Long gone are the days of writing cheques for staff, or even printing out and hand-delivering payslips. Some processes have moved into the digital world quicker than others, but now is the time to switch everything over to smoothly run digital processes.
One of the many departments that is long overdue an upgrade is the HR department. Think about it, the HR team probably deals with more paperwork than anyone else in your whole company. Surely that’s a place that can be streamlined! Luckily, it absolutely is. Let’s take a look at switching to HR software, why you should do it, and the top 4 things you should consider when making the switch.
Why Switch To HR Software?
As previously mentioned, HR departments deal with vast volumes of paperwork. There are so many arms to a HR team’s job that it is super easy to lose track of. Hopefully, you have staff that don’t lose track of their work, but why not make their job easier anyway?
With HR software, the main benefit is time saving – which, in turn, leads to money saving. Whatever fee you pay for a software system, you will make back in staff cost savings very quickly. Another benefit is security. Using a cloud-based system to sign, store, and manage documents as well as look after onboarding and payroll services means that everything is securely stored in one place. Your HR team will no longer be required to manually store physical copies of contracts or payslips. Instead, they can look after payroll, benefits, and contracts all in one easy-to-manage space.
1. Does It Include Everything?
The best way to achieve all the aforementioned benefits is to have everything in one place. That is, have everything included in one back-office system. You want a nice piece of software that’s easy to use and has everything accessible to whoever needs it.
For example, if your HR software included payroll but not your rota or scheduling software, you could easily make mistakes. Manually copying data from one system to another is where human error occurs. Instead, you want everything relevant to each member of staff stored in this one central hub. So the payroll system is informed by the scheduling system, as is the benefits system, and so on. Once again, this saves you effort, time and money.
2. Integration With Other Platforms
As mentioned, you want as much information stored in your HR system as possible. But, some systems and services you will have been running for many years, such as your accounting or ordering systems. What you need here is a great piece of HR software that allows for integration into all the other apps you use. Again, this is beneficial as you won’t ever have to manually transfer data. Your HR payroll software can automatically speak to your accounting system meaning every cent is accounted for without any room for human error.
3. Automation Is Useful
Many of these systems come with a level of automation. Automation is where systems or bots complete manual tasks for your employees, freeing them up more time for more important tasks. For example, onboarding a member of staff takes a lot of time and data entry. Automated systems will be able to lift data from an application or sign-up form and autofill it into all other areas of the HR back-office system. This gives your HR department more time for conducting interviews, dealing with staff mental health, or providing education and benefits to staff. All of these things are far more valuable than data entry.
4. Find Reviews
If all of the above sounds useful and interesting, the next step is to read reviews of your chosen software. Reach out to other companies listed as clients and ask how they get on with said software. Search for impartial reviews to find out exactly what features work well and which do not. Most companies will offer an onboarding and trial period, so there’s no need to worry about losing lots of money. But still, it is important to research the product before you dive in. The last step should be to reach out to the developers themselves to find out exactly what they can offer your business.
With these four points, you can see that digital HR solutions are a great choice for many – if not all businesses. Streamlining staff hours and freeing up time for more important jobs are just some of the best benefits of choosing a system like this. Let the software do the work for you and spend more time on what’s important.